Members Present:

* NEXT MEETING SUNDAY, June 3, 2007 – Pioneer Conference Room, 7:00 pm

Roll Call of Board Members

Present = X behind name
Jerrad Aspelund	X	Kris Erickson	X	Jack Lauer	X	Dan Cronn-Mills	X
Jerry Baerg	X	Ron Evan	X	Todd Marten	X	Kerri Ambrose	X
Marv Dandurand	X	Paul Gaspar	X	Dan Olson	X
Jon Dickerman	X	Kari Halbur	X	Warren Sandmann	X
Mark DeFor	X	Paul Johns	X	Leonard Woelfel	X

Visitor(s): Rick Flemming and C.G.

Meeting called to order by Leonard Woelfel at 7:00 PM.

Topic	Discussion	Action Plan
Treasurer’s Report Jerry B.	· Review of MYSA registration expenditures · Letter sent to MYSA for equipment reimbursement · Contract presented for lining the fields · Sales tax exemption forms available and should be presented at time of purchase to avoid paying tax on purchased items · Coaches training expense noted. Board should maintain a database of coaching information	Motion to approve report by Kerri A. and seconded by Ron E., motion carried.
Secretary’s Report Kari A-H.	· April report was approved	Motion to approve report with edits by Marv D. and seconded by Paul J., motion carried.
Southwest District Representative Todd M.	· Elysian is looking for scrimmage teams	Todd M. will give the list of age appropriate coaches (C3) to Elysian contact.
V.P. Administrative Paul G.	· PUMA shirts are available for distribution	Shirts will be distributed directly through the board and board contacts with coaching staff.
Registration Kris E.	· Deadlines for drops/adds due on Monday, 5/7 · Printer was purchased · 2 U17 players are playing up to U19. Players will need to re-register at U19 · Fall registration will be on July 14, from 10-4	The fall brochure will be put on the web site, parents will be emailed and handouts will be provided to the schools to promote fall registration.
V.P. Development Jon D./Jerrad A.	· Jon met with Beau Conroy to discuss camps and possible future offerings · Walmart hosts a tournament in Blaine (6/15-17) and may pay for the fees for local teams to participate · Beau Conroy provides travel/soccer opportunities in Sweden for local soccer teams · Coaches meeting was cancelled, but will be rescheduled	Jon D. will contact U13-U17 teams to see if there is any interest is organizing a travel tour for any of our teams.
V.P. League Play Marv D.	· Contact has been made with many coaches · Issues noted with delinquent player passes · Issues noted with leagues formed comprised of three local teams out of six total league teams	Marv D. will form a committee comprised of Paul G., Leonard W. and Todd M. to explore the possibilities of district placement and appropriate league setup.
Fundraising/Publicity Dan O.	· The hot dog stand at HyVee Hilltop will be staffed with MUSC personnel · Soccerfest t-shirts have been ordered from American Fleece. The total bill was $2,805 and there were no additional shipping charges. This vendor was significantly lower priced than other vendors that were contacted.	Dan O. will email the dates and times for volunteer participation.
United Way Ron E.	· A meeting will be held to review the United Way funding allocation; MUSC personnel will attend that meeting. · MUSC is not certain if funding will be in place or be cut. This year we received $5,500 of funding from the United Way.	Ron will report on the results of the funding review.
Rec Plus Mark D./ Warren S.	· Rec Plus is up and running. Leonard assisted with the scheduling. A high caliber of play was noted in this group of participants. · Rec is also completed · The U7 and U8 teams will begin on June 1 · Soccerfest currently has 8 teams registered
Rec Kerri A.	· 53 children are participating with more registrations coming in. · Nine fields will be needed. Arrangements for the necessary equipment are being made.	Paul J., Leonard W. and Mark D. will sort and purchase equipment. Kerri A. will call Scheels to confirm that uniforms are in stock for the Rec players.
Field Maintenance Paul J.	· Fields have been successfully set-up and are ready for practice and matches. · Because of weather issues, parents and volunteers may need to help clean up the debris on the fields.
Old Business	· Snell Motors would only be available for meetings during business hours.	Leonard W. will check on the availability of Benco.

Topic

Discussion

Action Plan

Treasurer’s Report

Jerry B.

· Review of MYSA registration expenditures

· Letter sent to MYSA for equipment reimbursement

· Contract presented for lining the fields

· Sales tax exemption forms available and should be presented at time of purchase to avoid paying tax on purchased items

· Coaches training expense noted. Board should maintain a database of coaching information

Motion to approve report by Kerri A. and seconded by Ron E., motion carried.

Secretary’s Report

Kari A-H.

· April report was approved

Motion to approve report with edits by Marv D. and seconded by Paul J., motion carried.

Southwest District Representative

Todd M.

· Elysian is looking for scrimmage teams

Todd M. will give the list of age appropriate coaches (C3) to Elysian contact.

V.P. Administrative

Paul G.

· PUMA shirts are available for distribution

Shirts will be distributed directly through the board and board contacts with coaching staff.

Registration

Kris E.

· Deadlines for drops/adds due on Monday, 5/7

· Printer was purchased

· 2 U17 players are playing up to U19. Players will need to re-register at U19

· Fall registration will be on July 14, from 10-4

The fall brochure will be put on the web site, parents will be emailed and handouts will be provided to the schools to promote fall registration.

V.P. Development

Jon D./Jerrad A.

· Jon met with Beau Conroy to discuss camps and possible future offerings

· Walmart hosts a tournament in Blaine (6/15-17) and may pay for the fees for local teams to participate

· Beau Conroy provides travel/soccer opportunities in Sweden for local soccer teams

· Coaches meeting was cancelled, but will be rescheduled

Jon D. will contact U13-U17 teams to see if there is any interest is organizing a travel tour for any of our teams.

V.P. League Play

Marv D.

· Contact has been made with many coaches

· Issues noted with delinquent player passes

· Issues noted with leagues formed comprised of three local teams out of six total league teams

Marv D. will form a committee comprised of Paul G., Leonard W. and Todd M. to explore the possibilities of district placement and appropriate league setup.

Fundraising/Publicity

Dan O.

· The hot dog stand at HyVee Hilltop will be staffed with MUSC personnel

· Soccerfest t-shirts have been ordered from American Fleece. The total bill was $2,805 and there were no additional shipping charges. This vendor was significantly lower priced than other vendors that were contacted.

Dan O. will email the dates and times for volunteer participation.

United Way

Ron E.

· A meeting will be held to review the United Way funding allocation; MUSC personnel will attend that meeting.

· MUSC is not certain if funding will be in place or be cut. This year we received $5,500 of funding from the United Way.

Ron will report on the results of the funding review.

Rec Plus

Mark D./ Warren S.

· Rec Plus is up and running. Leonard assisted with the scheduling. A high caliber of play was noted in this group of participants.

· Rec is also completed

· The U7 and U8 teams will begin on June 1

· Soccerfest currently has 8 teams registered

Rec

Kerri A.

· 53 children are participating with more registrations coming in.

· Nine fields will be needed. Arrangements for the necessary equipment are being made.

Paul J., Leonard W. and Mark D. will sort and purchase equipment.

Kerri A. will call Scheels to confirm that uniforms are in stock for the Rec players.

Field Maintenance

Paul J.

· Fields have been successfully set-up and are ready for practice and matches.

· Because of weather issues, parents and volunteers may need to help clean up the debris on the fields.

Old Business

· Snell Motors would only be available for meetings during business hours.

Leonard W. will check on the availability of Benco.

New Business

· With lacrosse teams having access to soccer fields, painting may become an issue.

· On May 12^th, the local lacrosse teams will need three fields. They will be using the Kennedy fields. If it rains, they will not use the Kennedy fields.

· Leonard talked to the BMX track personnel. They are moving their track facilities to Lime Valley Road, which is city property. The liability for this park rests with the city of Mankato. Other liability issues have been forwarded to an attorney and Leonard is waiting for a response.

· Additional discussion about coaching situations and requests for fee refunds. Board clarified the position of no refunds awarded after player is placed on a team roster. Wording will be added to printed materials and website stating, “Other fees may occur as determined by the parent group.”

Changes will be made to printed materials and website regarding additional fees and how they will be determined.

Motion made by Marv D. and seconded by Jon D. to adjourn. Motion carried.

MUSC Secretary: Report developed by Kari Halbur

Date: 5/6/2007 adjourned at 9:20 PM.