Members Present:

¨ Next meeting Sunday, May 8, 2005 at the Pioneer Building

Roll Call of Board Members

Present = X behind name
Bert Brinks		Ron Evan	X	Candy Mortenson-Klimpel	X
John Carlson	X	Rick Fleming	X	Dan Olson
Marv Dandurand		Paul Gaspar	X	Jim Roy	X
Preston Doyle	X	Paul Johns	X	Mary Wiese
Kris Erickson	X	Jack Lauer	X	Leonard Woelfel	X

Visitor(s): Ken Ambrose, Peter Jarnstrom

Meeting called to order by Leonard Woelfel at 7:10 PM.

Topic	Discussion	Action Plan
Treasurer’s Report Ron Evan	· United Way office wants meet to review outcome measures. 6 players have requested United Way funding thus far this season. · Certificate of Deposit transferred and reflected in the interest income March column.	Ron E. and Jim R. will attend meeting Friday, April 15 with United Way. Motion to approve report by Paul G.; seconded by Jack L Report approved.
Secretary’s Report Candy MK	· March 2005 minutes reviewed and with a few corrections in United Way and SW District reports, then approved. Will send to Jack. to be uploaded to MUSC website.	Motion to approve minutes by Paul G.; seconded by Jack L. Minutes approved.
South District Representative Preston Doyle	· No meeting. Questioned whether a future South District from MUSC is needed.	No decision made at this time
V.P. Administrative Paul Gaspar	· At parameters meeting MUSC players will play in both SW and South Districts because of C1, C2, and C3 status. · Bylaws had recent addendum as approved at March meeting. Rest of bylaws needs revision.	Paul G. will review and email changes and further revisions to rest of group. Will vote at nest meeting.
Registrar/SW District Representative Kris Erickson/Peter J.	· Player numbers for U13G, U15G, and U17G teams reviewed. 2 players were adjusted to age appropriate team (U15G). U17G team without a coach. A couple of U17G players will transfer to premiere in Bloomington. · Peter J., SW Boys Director, reported from the MYSA District Director’s April 10 meeting. · Applications for MYSA membership by Le Sueur and Tracy have been approved. Le Sueur also has approval for competitive status. · Peter J. also resports District Operating Committee and the Youth Council approved an amendment that provides for automatic relegation of the last place team in each premier league. This will ensure at least one vacancy each year for a promoted Classic 1 team. · Ken A. had request for Rec U10G player with special needs to play with sibling of U8B team.	For any transfers to another club an interclub transfer form must be completed. MUSC is welcomed to send representatives to the South District meetings. However, the club is part of the SW District so it does not receive e-mail notices of and cannot vote at those meetings. Special needs of player discussed. Preston D. made a motion made to allow U10 player to transfer to U8 team, Jack L. seconded the motion and motion accepted.
V.P. Development John Carlson	· Minnesota State University Women’s Soccer coaches have clinics posted on the MSU website and MUSC websites for spring and summer soccer seasons. · Continue coaches training needs to be pursued. · Payment of trainers discussed. Any trainer that has been paid more than $600 must complete a 1099 form.
V.P. League Play Marv Dandurand	· None
Fundraising/Publicity Mary Wiese per Candy MK.	· Adopt-a-Highway needs to be rescheduled (snowed March 19!) · T – shirt proposed for sponsorship money to be used for MUSC shirts with club website and sponsors on the backs of the shirts for all players. Shirt price would cost $4 each approximately. · Dan O., Mary W., and Aleta (Bethany Lutheran College marketing student) continue to work on different advertising strategies for MUSC. · More planning time is needed for the Sam’s Club soccer ball promotion. · Ray’s Market Omelet fundraiser in conjunction with the SW Symposium raised $297.00 · Player’s numbers from Competitive rosters have been dropped off at the Flying Penguin for new players to order jerseys. · Future Cub’s East Hotdog stand fundraiser is May 30 to June 2. Need volunteers.	Will do this Saturday, April 16. Email to coaches to invite participation of coaches and teams. What is total amount? Once player numbers established, future number changes will need to be made through the coach and the master list from the Board to avoid duplication. Alternate jerseys have arrived also.
Rec Plus Rick F.	· Brochure for the 2^nd Annual Riverbend SoccerFest sent. Deadline is May 14 for registration. Numbers are down at this time. SoccerFest T-shirt with logo ready.	Riverbend SoccerFest is scheduled for Saturday, June 11 at Land of Memories 9AM to 3 PM for U8, U10, and U12 boys and girls teams.
Old Business April 2 3^rd Annual SW Symposium at Dakota Meadows Leonard W./Peter J.	· MYSA officers and staff led sessions for club administrators and board members that included topics of risk management, recruiting, retaining, utilizing volunteers, and strategies for fundraising, and financial assistance. · Regarding risk management for MUSC led to the discussion and identified the need for anchoring goals. · Rec Plus team representatives from throughout the region met to schedule games for the 2005 summer season. Competitive and Rec Plus home game schedules went to club field coordinator on April 8. · Ian Barker, MYSA, Director of coaching and Player Development, offered a series of coaching demonstrations for players of various age groups. · 5 persons completed the USSF Recreational Youth Referee Instructor (RYRI) course and are now certified to teach the Grade 9 Recreational Referee course.	Paul G. made a motion for MUSC to purchase 2 spiral anchors and 2 chains per goal posts for all MUSC fields. Rick F. seconded the motion; motion carried.
Fields at Land of Memories Paul Johns	· New revised field design presented. 5 - U6, 3 - U8, 3 - U10, 2 - U12, and 2 competitive, and one field (another U12 size) will be used for Governnaires. · Ron E. reports the lawnmower is ready to use. · Ron E. and Leonard W. will make sure ruts/holes are smoothed.	No change in assigned field numbers for directions to field. Will take 1 U10 field to make 2 U8 fields. 1 original field will be moved to the new site because too close to river.
Coaches equipment	· Each coach should have 5 practice balls, 1 game ball, and pennies and cones are optional. · Soccer equipment swap discussed.	Need an equipment manager for tracking of equipment. Who can coordinate?
Age Unit Coordinators	· Age Unit Coordinators assigned. Role shared and reviewed.	No changes to present role description. Board members assigned teams. U9G Ron E. U9 Gold Candy MK U10G John C. U10B Gold Jim R. U12G C3 Paul G. U11B GR Jack L. U13G C3 Kris E. U11 W John C. U14G C3 Paul J. U12B Bert B. U15G C3 Mary W. U13B Marv D. U17G C2 Leonard W. U14B Rick F. U15C1 Preston D. U15C2 Dan O. U16C1 Ron E. U17C3 Leonard W.

Topic

Discussion

Action Plan

Treasurer’s Report

Ron Evan

· United Way office wants meet to review outcome measures. 6 players have requested United Way funding thus far this season.

· Certificate of Deposit transferred and reflected in the interest income March column.

Ron E. and Jim R. will attend meeting Friday, April 15 with United Way.

Motion to approve report by Paul G.; seconded by Jack L Report approved.

Secretary’s Report

Candy MK

· March 2005 minutes reviewed and with a few corrections in United Way and SW District reports, then approved. Will send to Jack. to be uploaded to MUSC website.

Motion to approve minutes by Paul G.; seconded by Jack L. Minutes approved.

South District Representative

Preston Doyle

· No meeting. Questioned whether a future South District from MUSC is needed.

No decision made at this time

V.P. Administrative

Paul Gaspar

· At parameters meeting MUSC players will play in both SW and South Districts because of C1, C2, and C3 status.

· Bylaws had recent addendum as approved at March meeting. Rest of bylaws needs revision.

Paul G. will review and email changes and further revisions to rest of group. Will vote at nest meeting.

Registrar/SW District Representative

Kris Erickson/Peter J.

· Player numbers for U13G, U15G, and U17G teams reviewed. 2 players were adjusted to age appropriate team (U15G). U17G team without a coach. A couple of U17G players will transfer to premiere in Bloomington.

· Peter J., SW Boys Director, reported from the MYSA District Director’s April 10 meeting.

· Applications for MYSA membership by Le Sueur and Tracy have been approved. Le Sueur also has approval for competitive status.

· Peter J. also resports District Operating Committee and the Youth Council approved an amendment that provides for automatic relegation of the last place team in each premier league. This will ensure at least one vacancy each year for a promoted Classic 1 team.

· Ken A. had request for Rec U10G player with special needs to play with sibling of U8B team.

For any transfers to another club an interclub transfer form must be completed.

MUSC is welcomed to send representatives to the South District meetings. However, the club is part of the SW District so it does not receive e-mail notices of and cannot vote at those meetings.

Special needs of player discussed. Preston D. made a motion made to allow U10 player to transfer to U8 team, Jack L. seconded the motion and motion accepted.

V.P. Development

John Carlson

· Minnesota State University Women’s Soccer coaches have clinics posted on the MSU website and MUSC websites for spring and summer soccer seasons.

· Continue coaches training needs to be pursued.

· Payment of trainers discussed. Any trainer that has been paid more than $600 must complete a 1099 form.

V.P. League Play

Marv Dandurand

· None

Fundraising/Publicity

Mary Wiese per Candy MK.

· Adopt-a-Highway needs to be rescheduled (snowed March 19!)

· T – shirt proposed for sponsorship money to be used for MUSC shirts with club website and sponsors on the backs of the shirts for all players. Shirt price would cost $4 each approximately.

· Dan O., Mary W., and Aleta (Bethany Lutheran College marketing student) continue to work on different advertising strategies for MUSC.

· More planning time is needed for the Sam’s Club soccer ball promotion.

· Ray’s Market Omelet fundraiser in conjunction with the SW Symposium raised $297.00

· Player’s numbers from Competitive rosters have been dropped off at the Flying Penguin for new players to order jerseys.

· Future Cub’s East Hotdog stand fundraiser is May 30 to June 2. Need volunteers.

Will do this Saturday, April 16. Email to coaches to invite participation of coaches and teams.

What is total amount?

Once player numbers established, future number changes will need to be made through the coach and the master list from the Board to avoid duplication. Alternate jerseys have arrived also.

Rec Plus

Rick F.

· Brochure for the 2^nd Annual Riverbend SoccerFest sent. Deadline is May 14 for registration. Numbers are down at this time. SoccerFest T-shirt with logo ready.

Riverbend SoccerFest is scheduled for Saturday, June 11 at Land of Memories 9AM to 3 PM for U8, U10, and U12 boys and girls teams.

Old Business

April 2 3^rd Annual

SW Symposium at Dakota Meadows

Leonard W./Peter J.

· MYSA officers and staff led sessions for club administrators and board members that included topics of risk management, recruiting, retaining, utilizing volunteers, and strategies for fundraising, and financial assistance.

· Regarding risk management for MUSC led to the discussion and identified the need for anchoring goals.

· Rec Plus team representatives from throughout the region met to schedule games for the 2005 summer season. Competitive and Rec Plus home game schedules went to club field coordinator on April 8.

· Ian Barker, MYSA, Director of coaching and Player Development, offered a series of coaching demonstrations for players of various age groups.

· 5 persons completed the USSF Recreational Youth Referee Instructor (RYRI) course and are now certified to teach the Grade 9 Recreational Referee course.

Paul G. made a motion for MUSC to purchase 2 spiral anchors and 2 chains per goal posts for all MUSC fields. Rick F. seconded the motion; motion carried.

Fields at Land of Memories

Paul Johns

· New revised field design presented. 5 - U6, 3 - U8, 3 - U10, 2 - U12, and 2 competitive, and one field (another U12 size) will be used for Governnaires.

· Ron E. reports the lawnmower is ready to use.

· Ron E. and Leonard W. will make sure ruts/holes are smoothed.

No change in assigned field numbers for directions to field.

Will take 1 U10 field to make 2 U8 fields. 1 original field will be moved to the new site because too close to river.

Coaches equipment

· Each coach should have 5 practice balls, 1 game ball, and pennies and cones are optional.

· Soccer equipment swap discussed.

Need an equipment manager for tracking of equipment.

Who can coordinate?

Age Unit Coordinators

· Age Unit Coordinators assigned. Role shared and reviewed.

No changes to present role description.

Board members assigned teams.

U9G Ron E. U9 Gold Candy MK

U10G John C. U10B Gold Jim R.

U12G C3 Paul G. U11B GR Jack L.

U13G C3 Kris E. U11 W John C.

U14G C3 Paul J. U12B Bert B.

U15G C3 Mary W. U13B Marv D.

U17G C2 Leonard W. U14B Rick F.

U15C1 Preston D.

U15C2 Dan O.

U16C1 Ron E.

U17C3 Leonard W.

MUSC Secretary: Candy Mortenson-Klimpel

Date: 4/10/2005 adjourned at 9:00PM.