Members Present:

¨ Next meeting Sunday, April 10, 2005 at the Pioneer Building

Roll Call of Board Members

Present = X behind name
Bert Brinks	X	Ron Evan	X	Candy Mortenson-Klimpel	X
John Carlson	X	Rick Fleming		Dan Olson	X
Marv Dandurand	X	Paul Gaspar	X	Jim Roy
Preston Doyle	X	Paul Johns	X	Mary Wiese	X
Kris Erickson	X	Jack Lauer	X	Leonard Woelfel	X

Visitor(s): None

Meeting called to order by Leonard Woelfel at 7:10 PM.

Topic	Discussion	Action Plan
Treasurer’s Report Ron Evan	· February income mainly comes from Rec, Rec Plus, and Competitive registrations. Clothing payments were also received. There were no significant expenditures. · Certificate of Deposit ready for transfer.	Motion to approve report by Paul G.; seconded by Marv D. Report approved.
Secretary’s Report Candy MK	· February 2005 minutes reviewed and approved. Will send to Jack. to be uploaded to MUSC website.	Motion to approve minutes by Ron E.; seconded by Paul G. Minutes approved.
South District Representative Preston Doyle	· Went to last meeting and found out that MUSC was now not considered part of the South MYSA district. There is still a possibility for Age Group Coordinator for the South District.	April 2 is the date of the parameters meeting. Important meeting to attend especially for competitive team play.
V.P. Administrative Paul Gaspar	· Paul J. has agreed to be the MUSC field manager. · Proposal discussed to be added to the bylaws regarding board member dismissal that included 3 consecutive board meetings missed without prior approval, and poor behavior.	Thank you to recent new board member for accepting this position. MUSC Board Members will be updated to reflect this change. Candy MK made a motion to approve the proposal and that it is added to the current bylaws; John C. seconded and motion accepted.
Registrar/SW District Representative Kris Erickson	· All competitive team rosters established except for Girls and Boys U17 teams. U17 G has just enough for a team but could use more players. U17 B team does not have enough players. There has been a lot of effort made by board members to recruit boys and girls for teams. Roster listing is not final but agreed to register both teams. · There was much discussion given to having a co-ed team for the U17 boys. No final decisions made at this time. · Late registration payment is to be a concern. Players registered must pay or they will not receive a player pass to play. · SW District teams are registered for U14 Boys, U14 Girls, and U16 Boys teams at the C3 level. Coaches are completing a schedule worksheet. · SW tournament either in New Ulm or Mankato. Most clubs host an age group at tournaments as a neutral site.	There will be a meeting soon with players, parents, and MUSC board members (Mary W., Ron E., and Kris E.) to obtain final roster for boys and girls teams. Once roster is final, there can be no changes except addition of new players. If a player has not paid, MUSC representative (Ron or Kris) will send a final notice and contact the appropriate coach. Ron E. and Kris E. will work together to send letter to players that have not paid fees explaining the MYSA rule for payment. Kris E. made a motion for MUSC to host a SW team; Preston D. seconded; motioned accepted.
V.P. Development John Carlson	· Current coach policy requires individuals to coach for one year following completion of a certification clinic to be reimbursed the cost of the coach clinic. · Propose policy change to recognize individual’s past coaching history of coaching one or more years, at any level. This entitles individuals to attend a certification course and be reimbursed their cost upon successful completion. This policy should apply to assistants and team managers as well. · Minnesota State University Women’s Soccer coaches have clinics posted on the MSU website and MUSC websites for spring and summer soccer seasons.	Goal to produce greater number of certified MUSC coaches. Motion made by John C. for the proposal to be accepted as policy; seconded by Dan O.; motioned accepted. Goals are for player development with assistance of MSU women soccer players.
V.P. League Play Marv Dandurand	· Concerns about light rosters for competitive teams at age level of U15 girls and U17 boys and girls. · Competitive C1 U16 boys has 18 players.	Urgent parent and player meeting planned as discussed in Registrar section. Need to know by this week final rosters. Agreed to leave team roster at 18.
Fundraising/Publicity Mary Wiese	· Checking into promo soccer balls from Sam’s Club. Need to get permission yet. · Continue to work on club marketing plan. · MUSC apparel order to be submitted April 24. · Adopt a Highway project (Hwy 22 between Mankato and St. Peter) scheduled for Saturday, March 19 at 3PM. Adults must be in attendance. · Ray’s Market fundraiser (omelette’s) is scheduled for April 2 same weekend as SW Symposium. People are encouraged to sell tickets in advance.	Board members, coaches, and players encourage to participate in this event. Will investigate if omelette’s can be sold and brought to symposium for breakfast.
Rec Plus Bert B./Rick F.	· Rec Plus registration begins February 19 and closes February 26. There are coaches for all but 2 teams. · Ken Ambrose continues to organize registration for Rec players. · SoccerFest plans continue to move forward. HyVee will be participating this year with hotdog wagon and Pepsi beverages. Culver’s will also be there for the second time. There is a new logo for tournament T – shirts.	SoccerFest is scheduled for Saturday, June 11. Plan to display 2 at the SW Symposium in Mankato April 2. Will contact Jack Lauer for T-shirt display on website.
Old Business · SW Symposium Leonard W.	· SW Symposium is scheduled for Saturday; April 2 8:30 to 4:30 PM in Mankato. Topics to anticipate will be risk management, recruitment, volunteers, and financial management. Hope to have a referee class as well.
·Indoor Play – Paul G. and Leonard W.	· No new information. Design of building is somewhat limited for soccer and changes would need to be made. The space and the concept for using the area is a good idea.
·United Way – Ron E.	· United Way donations have been given to MUSC. Overall United Way is applications are 11% administrative fees. Funding amount for MUSC is $ 750.00. Letter sent for fundamental allocations stating terms of agreement.	Thank you notes will be send. Leonard W. and Ron E. signed terms of agreement for another year.
Storage Paul G./Leonard W.	· Visited with MAYBA (baseball association in Mankato) about MUSC renting part of their storage building upper level for 1 year at $100.	Paul G. made motion for rental of MAYBA storage building (upper level) for 1 year at $100; seconded by Marv D. Motion accepted.
Website Jack Lauer	· Website continues to be updated. What process to use for changes and corrections. Criteria for management of the website may be needed.
New Business Fields at Land of Memories Paul Johns	· Field layout will need to be arranged because of a future road addition north of the small fields. Proposed design presented. Concern about changing field numbers (especially for other clubs finding the fields) and loss of field numbers.	More discussion outside of this meeting will need to occur.
· Future agenda	· Field rearrangement · SW Symposium

Topic

Discussion

Action Plan

Treasurer’s Report

Ron Evan

· February income mainly comes from Rec, Rec Plus, and Competitive registrations. Clothing payments were also received. There were no significant expenditures.

· Certificate of Deposit ready for transfer.

Motion to approve report by Paul G.; seconded by Marv D. Report approved.

Secretary’s Report

Candy MK

· February 2005 minutes reviewed and approved. Will send to Jack. to be uploaded to MUSC website.

Motion to approve minutes by Ron E.; seconded by Paul G. Minutes approved.

South District Representative

Preston Doyle

· Went to last meeting and found out that MUSC was now not considered part of the South MYSA district. There is still a possibility for Age Group Coordinator for the South District.

April 2 is the date of the parameters meeting. Important meeting to attend especially for competitive team play.

V.P. Administrative

Paul Gaspar

· Paul J. has agreed to be the MUSC field manager.

· Proposal discussed to be added to the bylaws regarding board member dismissal that included 3 consecutive board meetings missed without prior approval, and poor behavior.

Thank you to recent new board member for accepting this position. MUSC Board Members will be updated to reflect this change.

Candy MK made a motion to approve the proposal and that it is added to the current bylaws; John C. seconded and motion accepted.

Registrar/SW District Representative

Kris Erickson

· All competitive team rosters established except for Girls and Boys U17 teams. U17 G has just enough for a team but could use more players. U17 B team does not have enough players. There has been a lot of effort made by board members to recruit boys and girls for teams. Roster listing is not final but agreed to register both teams.

· There was much discussion given to having a co-ed team for the U17 boys. No final decisions made at this time.

· Late registration payment is to be a concern. Players registered must pay or they will not receive a player pass to play.

· SW District teams are registered for U14 Boys, U14 Girls, and U16 Boys teams at the C3 level. Coaches are completing a schedule worksheet.

· SW tournament either in New Ulm or Mankato. Most clubs host an age group at tournaments as a neutral site.

There will be a meeting soon with players, parents, and MUSC board members (Mary W., Ron E., and Kris E.) to obtain final roster for boys and girls teams. Once roster is final, there can be no changes except addition of new players.

If a player has not paid, MUSC representative (Ron or Kris) will send a final notice and contact the appropriate coach.

Ron E. and Kris E. will work together to send letter to players that have not paid fees explaining the MYSA rule for payment.

Kris E. made a motion for MUSC to host a SW team; Preston D. seconded; motioned accepted.

V.P. Development

John Carlson

· Current coach policy requires individuals to coach for one year following completion of a certification clinic to be reimbursed the cost of the coach clinic.

· Propose policy change to recognize individual’s past coaching history of coaching one or more years, at any level. This entitles individuals to attend a certification course and be reimbursed their cost upon successful completion. This policy should apply to assistants and team managers as well.

· Minnesota State University Women’s Soccer coaches have clinics posted on the MSU website and MUSC websites for spring and summer soccer seasons.

Goal to produce greater number of certified MUSC coaches.

Motion made by John C. for the proposal to be accepted as policy; seconded by Dan O.; motioned accepted.

Goals are for player development with assistance of MSU women soccer players.

V.P. League Play

Marv Dandurand

· Concerns about light rosters for competitive teams at age level of U15 girls and U17 boys and girls.

· Competitive C1 U16 boys has 18 players.

Urgent parent and player meeting planned as discussed in Registrar section. Need to know by this week final rosters.

Agreed to leave team roster at 18.

Fundraising/Publicity

Mary Wiese

· Checking into promo soccer balls from Sam’s Club. Need to get permission yet.

· Continue to work on club marketing plan.

· MUSC apparel order to be submitted April 24.

· Adopt a Highway project (Hwy 22 between Mankato and St. Peter) scheduled for Saturday, March 19 at 3PM. Adults must be in attendance.

· Ray’s Market fundraiser (omelette’s) is scheduled for April 2 same weekend as SW Symposium. People are encouraged to sell tickets in advance.

Board members, coaches, and players encourage to participate in this event.

Will investigate if omelette’s can be sold and brought to symposium for breakfast.

Rec Plus

Bert B./Rick F.

· Rec Plus registration begins February 19 and closes February 26. There are coaches for all but 2 teams.

· Ken Ambrose continues to organize registration for Rec players.

· SoccerFest plans continue to move forward. HyVee will be participating this year with hotdog wagon and Pepsi beverages. Culver’s will also be there for the second time. There is a new logo for tournament T – shirts.

SoccerFest is scheduled for Saturday, June 11. Plan to display 2 at the SW Symposium in Mankato April 2. Will contact Jack Lauer for T-shirt display on website.

Old Business

· SW Symposium

Leonard W.

· SW Symposium is scheduled for Saturday; April 2 8:30 to 4:30 PM in Mankato. Topics to anticipate will be risk management, recruitment, volunteers, and financial management. Hope to have a referee class as well.

·Indoor Play – Paul G. and Leonard W.

· No new information. Design of building is somewhat limited for soccer and changes would need to be made. The space and the concept for using the area is a good idea.

·United Way – Ron E.

· United Way donations have been given to MUSC. Overall United Way is applications are 11% administrative fees. Funding amount for MUSC is $ 750.00. Letter sent for fundamental allocations stating terms of agreement.

Thank you notes will be send.

Leonard W. and Ron E. signed terms of agreement for another year.

Storage

Paul G./Leonard W.

· Visited with MAYBA (baseball association in Mankato) about MUSC renting part of their storage building upper level for 1 year at $100.

Paul G. made motion for rental of MAYBA storage building (upper level) for 1 year at $100; seconded by Marv D. Motion accepted.

Website

Jack Lauer

· Website continues to be updated. What process to use for changes and corrections. Criteria for management of the website may be needed.

New Business

Fields at Land of Memories

Paul Johns

· Field layout will need to be arranged because of a future road addition north of the small fields. Proposed design presented. Concern about changing field numbers (especially for other clubs finding the fields) and loss of field numbers.

More discussion outside of this meeting will need to occur.

· Future agenda

· Field rearrangement

· SW Symposium

MUSC Secretary: Candy Mortenson-Klimpel

Date: 3/13/2005 adjourned at 9:35 PM.